351: In Case Of Emergency

Life happens, and sometimes it happens to a coworker. When one of us had to step in and cover a colleague's projects with no notes to go on, it got us talking about how to set up our systems so someone else could pick up where we left off. We dug into checklists, handoff docs, holding our boundaries on weekends and vacations, and that sneaky feeling of being indispensable. Enjoy!

Resources from the call:

• Time Off by John Fitch and Max Frenzel

• Becoming Supernatural by Dr. Joe Dispenza

• OmniFocus

• Asana

• Trello

• Basecamp

• Smartsheet

Download the podcast here!

350: Integrating Task Management Systems

What happens when a client wants the same work tracked in their system, a consultant's app, and your own? Denise brought us this one, and we dug into the friction of living in other people's tools, the case for a single source of truth, and where the line falls between managing your work and reporting on it. Enjoy!

Resources from the call:

• Smartsheet

• Trello

• Todoist

• OmniFocus

• Asana

• Full Focus Planner

• SharePoint

• Microsoft Dynamics 365

• ChatGPT

• Universal Control

Download the podcast here!

341: Digital Reference - Engagement on Projects of Different Sizes

How do you keep your digital reference straight when some projects are just you and others involve a whole team? John brought us this one, and we dug into where reference should live, the hard lines between project and general reference, and how to keep everyone in the loop without doing the work twice. Enjoy!

Resources from the call:

• Team: Getting Things Done with Others

• Evernote

• Todoist

• OmniFocus

• NotePlan

• Dropbox

• Google Drive, Google Docs, and Google Sheets

• Microsoft 365 (OneDrive and SharePoint)

• Smartsheet

• FastTrack Schedule (AEC Software)

• Microsoft Project

• Basecamp

• Jira and Confluence

• Asana

• Teamwork

• Apple Universal Control (the "continuity" trick for sharing a keyboard and mouse between Mac and iPad)

• Zapier or IFTTT (for the automation logging completed tasks to a Google Sheet)

Download the podcast here!

339: Working With Others

This episode, we dive into the unique challenges that arise when applying GTD in team settings. How do you stay organized when your outcomes depend on others? We explore strategies for better communication, accountability, and shared focus. With David Allen and Edward Lamont's book Team: Getting Things Done with Others, we discuss the big questions it raises about group productivity.

Resources from the call:

• Team: Getting Things Done With Others by David Allen & Ed Lamont

• Getting Things Done: The Art of Stress-Free Productivity by David Allen

• Getting Things Done Workbook, The: 10 Moves to Stress-free Productivity, by David Allen and Brandon Hall

• GTD® Podcast Episode 279: David and Ed talk about Team

• Ed Lamont - Next Actions Associates

Download the podcast here!

324: What's Your System Look Like

In GTD®, it's important to have a trusted system. But does that mean that you have one app to store everything? In this call we talk about how we have our systems set up -- personal vs business or all combined, using separate apps for specific things like shopping lists. And how we manage tasks from shared project teams or from others. And lots of apps were shared. Enjoy!!

Resources from the call:

• Nirvana

• Evernote

• Remember The Milk

• OmniFocus

• Asana

• Pleexy

• Unito

• Trello

• Basecamp

• Todoist

• Zapier

• Smartsheet

• Notion

• Obsidian

• PARA method

• Microsoft Loop

• Microsoft Power Automate

• Microsoft Planner

• Planta

• Things 3

Download the podcast here!

321: Working with Partners

Working with partners is tricky, especially if they don't practice the same process and systems that you do (GTD®). So how do you get on the same page? How do you approach getting their involvement or buy in? How do you practice empathy for both yourself and others? We dive into this and so much more in this episode. Enjoy!

Resources from the call:

• Workflowy

• Asana

• Weekly Review Accountability Party

• Personal Productivity Club

• Organize365 - Sunday basket

• Stephen Covey System

Download the podcast here!

318: A Meander Through GTD®

318: A Meander Through GTD®

We had some fun just wandering around without a set topic in this episode. We talked about all sorts of stuff — system bankruptcy, dealing with backlog, someday/maybe management, collaboration on projects and shared task management, system tweaking, areas of focus, horizons of focus, and everything in between... Enjoy!

Resources from the call:

• FacileThings

• OmniFocus

• Nirvana

• Todoist

• TeuxDeux

• Matt D'avella Video @15:05 (warning: rabbit hole!!)

• Getting Things Done: The Art of Stress-Free Productivity by David Allen

• Making It All Work by David Allen

• Ready For Anything by David Allen

• GTD® Shop

• Getting Things Done: The Art of Stress-Free Productivity by David Allen (Abridged Audio Book)

Download the podcast here!

314: When Others Don't Do GTD®...

Ever find yourself annoyed with someone who is less organized than you are? It happens. Maybe even more when you're GTD-level organized.😉 So how do you deal with it? In this episode, the VSG shares a bunch of ideas on the topic. Enjoy!

Resources from the call:

• Livescribe

• Good Notes

• Rocketbook

• One Note

• Moleskine Smartpen +

Download the podcast here!

288: External Brain

One of the most important pieces of our GTD® practices is our "trusted system" which includes our external brain or second brain. We talk about this in depth -- What do you use for an external brain? How do you get things in there when it comes at you in ways you're not expecting? What workarounds do you have? So many great ideas in this episode! Enjoy!

Resources from the call:

• Zettelkasten.de

• The Brain

• Evernote

• Evernote tasks feature

• Braintoss

• Drafts

• OmniFocus

• Omni Sync Server

• The Archive

• Keyboard Maestro

• Hazel

• Bullet Journal

Download the podcast here!

283: Workflows

Workflows are so important in managing our systems. They help keep things flowing. They can provide safeguards (like backing up or printing out). In this episode we talk about a ton of different workflows we use with our systems. So many great ideas! Enjoy!

Resources from the call:

• GTD® Setup Guides

• Evernote

• Todoist

• The Secret Weapon

• OmniFocus

• ClickUp

• Asana

• Remember the Milk

• Trello

Download the podcast here!