341: Digital Reference - Engagement on Projects of Different Sizes

How do you keep your digital reference straight when some projects are just you and others involve a whole team? John brought us this one, and we dug into where reference should live, the hard lines between project and general reference, and how to keep everyone in the loop without doing the work twice. Enjoy!

Resources from the call:

• Team: Getting Things Done with Others

• Evernote

• Todoist

• OmniFocus

• NotePlan

• Dropbox

• Google Drive, Google Docs, and Google Sheets

• Microsoft 365 (OneDrive and SharePoint)

• Smartsheet

• FastTrack Schedule (AEC Software)

• Microsoft Project

• Basecamp

• Jira and Confluence

• Asana

• Teamwork

• Apple Universal Control (the "continuity" trick for sharing a keyboard and mouse between Mac and iPad)

• Zapier or IFTTT (for the automation logging completed tasks to a Google Sheet)

Download the podcast here!

339: Working With Others

This episode, we dive into the unique challenges that arise when applying GTD in team settings. How do you stay organized when your outcomes depend on others? We explore strategies for better communication, accountability, and shared focus. With David Allen and Edward Lamont's book Team: Getting Things Done with Others, we discuss the big questions it raises about group productivity.

Resources from the call:

• Team: Getting Things Done With Others by David Allen & Ed Lamont

• Getting Things Done: The Art of Stress-Free Productivity by David Allen

• Getting Things Done Workbook, The: 10 Moves to Stress-free Productivity, by David Allen and Brandon Hall

• GTD® Podcast Episode 279: David and Ed talk about Team

• Ed Lamont - Next Actions Associates

Download the podcast here!

337: Too Many Things

How do you deal when you have too many things coming at you? In this episode, we talked about the overwhelm of too many things and how to get out of indecision mode. There must have been something in the air because we were all feeling it. Enjoy!

Download the podcast here!

326: Tickler Files

An interesting topic for today's call. Tickler files. In this episode we talk about how we've adapted tickler files to work in our digitial systems. Enjoy!

Resources from the call:

• OmniFocus

• Todoist

• Getting Things Done "The Ticker File"

Download the podcast here!

325: Inbox Zero

Everyone's favorite topic -- Inbox Zero! In this episode we talk about our inboxes, and what's not an inbox. Also some thoughts on the GTD set up for email with Actions and Waiting For folders. Enjoy!

Resources from the call:

• Evernote

• Pleexy

• Todoist

• OmniFocus

• GTD® Getting Email Under Control

Download the podcast here!

306: GTD® on the Go

So now that we are getting back to normal(ish)... we're looking at how we engage with GTD® while we're on the go and some of the logistics around that. Enjoy!

Resources from the call:

• Drafts

• Apple reminders

• If This Then That (IFTTT)

• Zapier

• Evernote

• Apple Watch

• Alexa

• Apple Notes

• Google Reminders

• Omnifocus Siri Integration

• Manager Tools

• Bullet Journal

• SMS Backup+ app for Android > Gmail

Download the podcast here!

294: Struggles When Starting GTD®

Starting up a GTD® system can be daunting. And there's lots of stuff we learn how to do better as we continue our practice over time. In this episode, we cover a bunch of our experiences and what we've learned as we've refined our systems. Tons of helpful insights! Enjoy!

Resources from the call:

• GTD Weekly Review®

• GTD® Threefold Nature of Work

• GTD® Next Actions

• David Allen on GTD® and Dealing with Interruptions

• Getting Things Done® Podcast

• Full Focus planner

Download the podcast here!

287: Checklists

This episode is all about checklists!!! Such a great listen! Enjoy!

Resources from the call:

• Checklist Manifesto, The by Atul Gawande

• GTD® Weekly Review Checklist

• GTD® Incomplete Trigger List

• Organizing From the Inside Out by Julie Morgenstern

• Curt Clifton OmniFocus Scripts

Download the podcast here!

283: Workflows

Workflows are so important in managing our systems. They help keep things flowing. They can provide safeguards (like backing up or printing out). In this episode we talk about a ton of different workflows we use with our systems. So many great ideas! Enjoy!

Resources from the call:

• GTD® Setup Guides

• Evernote

• Todoist

• The Secret Weapon

• OmniFocus

• ClickUp

• Asana

• Remember the Milk

• Trello

Download the podcast here!

277: What is a Next Action?

Oh! This is a good one! An existential question : what is a next action? Interesting how it evolves for everyone over time. And so many great ideas on how we manage, organize, and get them out of the inbox. And how we're going to re-train the world (kidding... maybe...)

Enjoy!

Resources from the call:

• Cornell Note Taking system

• OmniFocus scripts by Curt Clifton

• OmniFocus scripts by Dan Byler

• Checklist Manifesto, The by Atul Gawande

• BLUF

Download the podcast here!