351: In Case Of Emergency

Life happens, and sometimes it happens to a coworker. When one of us had to step in and cover a colleague's projects with no notes to go on, it got us talking about how to set up our systems so someone else could pick up where we left off. We dug into checklists, handoff docs, holding our boundaries on weekends and vacations, and that sneaky feeling of being indispensable. Enjoy!

Resources from the call:

• Time Off by John Fitch and Max Frenzel

• Becoming Supernatural by Dr. Joe Dispenza

• OmniFocus

• Asana

• Trello

• Basecamp

• Smartsheet

Download the podcast here!

347: Transitions

Transitions are everywhere, and most of them are not on the calendar. In this episode we dig into the ones that repeat every year, like back-to-school and fiscal year-end, plus the ones that just show up, like onboarding a new hire or planning a move. We even get into end-of-life planning with the Nokbox, and how a GTD® system keeps it all manageable. Enjoy!

Resources from the call:

• Nokbox (a DIY estate-planning organizer box for end-of-life prep)

• Notion (used for house-hunting notes and planning)

• Trello (used to outline a move)

• 1Password (password manager)

Download the podcast here!

345: Jumping Back In

Coming back is hard. Michelle's COVID brain fog sparked this one, and we dive into jumping back into GTD® after time away, whether that's a sick week, a vacation, or falling off the wagon entirely. We share tricks for taming the email backlog, doing a mind sweep, setting up out-of-office rules, and leaning into your GTD® strengths instead of your weaknesses. Enjoy!

Resources from the call:

• Post-it® App (for capturing paper notes digitally)

• Clear (the swipe-based to-do app one participant uses for on-the-fly lists)

Download the podcast here!

333: Projects vs GTD Projects - Revamping Your System

Projects. What's the difference between project management projects and GTD projects? How are they similar? In this episode, we take a look at what exactly is a project. Enjoy!

Resources from the call:

• Thomas Frank Video Project Tracker Template for Notion

• SOPs

• TextExpander (available for Mac, Windows, iOS, and Chrome!!)

Download the podcast here!

302: Play & GTD®

We all experience friction in our systems from time to time. One way to look at this is as an opportunity to make some improvements to our systems and workflows. In this episode, we talk about what that looks like and some things we've discovered over time... as well as, some tools that might be useful. Enjoy!

Resources from the call:

• Jeff Su - You Tube Channel

• Pleexy - Evernote & Todoist integration

• Office 365

• IFTTT

• Zapier

• Evernote

• PDFCombo

• PDFExploder

• 1Password

• Last Pass

• Roboform

• MsgFiler for Apple Mail

• Microsoft Project

• Smartsheet

• Launchbar

• Alfred for Mac

Download the podcast here!

289: Year End Planning

A deep dive into Annual Reviews -- the good, the bad, the ugly.😉 Enjoy!!

Resources from the call:

• James Clear Method

• Bonus find: James Clear Habit Journal

• "Clean Sweep Program” checklist

• SMART Goals

Download the podcast here!

287: Checklists

This episode is all about checklists!!! Such a great listen! Enjoy!

Resources from the call:

• Checklist Manifesto, The by Atul Gawande

• GTD® Weekly Review Checklist

• GTD® Incomplete Trigger List

• Organizing From the Inside Out by Julie Morgenstern

• Curt Clifton OmniFocus Scripts

Download the podcast here!

286: Tool Switching & System Tweaking

We started out thinking about tool switching and then found ourselves diving into all the tweaks we do/can do to our systems. Shiny things!! We talk about checklists, various tools, and share how we use them. Lots of fun! Enjoy!

Resources from the call:

• Evernote

• David Allen on GTD® and Dealing with Interruptions

• Checklist Manifesto, The by Atul Gawande

• Getting Things Done by David Allen

Download the podcast here!

281: When is Enough?

Sometimes life hits you with a whole bunch of projects all at the same time. How do you deal with the overwhelm? How do you know when to say "when"? In this episode, we share our experiences and how we've handled these situations. Enjoy!

Resources from the call:

• Getting Things Done Fast seminar

• GTD® Weekly Review Checklist

• GTD® Horizons of Focus

• Marie Kondo

• Essentialism by Greg McKeown

• Organizing From the Inside Out by Julie Morgenstern

• Time Management from the Inside Out by Julie Morgenstern

Download the podcast here!

277: What is a Next Action?

Oh! This is a good one! An existential question : what is a next action? Interesting how it evolves for everyone over time. And so many great ideas on how we manage, organize, and get them out of the inbox. And how we're going to re-train the world (kidding... maybe...)

Enjoy!

Resources from the call:

• Cornell Note Taking system

• OmniFocus scripts by Curt Clifton

• OmniFocus scripts by Dan Byler

• Checklist Manifesto, The by Atul Gawande

• BLUF

Download the podcast here!