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Filtering by Tag: Workflows
What do you do when the work is coming in faster than you can handle it? In this episode we talk about being underwater, from triage mode and the two-minute rule to blocking time at the end of the day, and how to tell whether the overwhelm is coming from outside or from inside. We share what works for us. Enjoy!
Resources from the call:
Fancy Hands (on-demand virtual admin help)
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How do you keep Inbox Zero when the email just keeps coming? We dug into what it really means in practice, why your in-tray may matter even more than your email inbox, and how to make clarifying and organizing feel less like a slog with a little gamification. Lots of great stuff! Enjoy!
Resources from the call:
SuperBetter by Jane McGonigal (Amazon)
Boomerang (the Chrome extension from Baydin, the company behind The Email Game)
Pandemic (the cooperative board game)
Microsoft Outlook (the emoji reactions in 365)
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Life happens, and sometimes it happens to a coworker. When one of us had to step in and cover a colleague's projects with no notes to go on, it got us talking about how to set up our systems so someone else could pick up where we left off. We dug into checklists, handoff docs, holding our boundaries on weekends and vacations, and that sneaky feeling of being indispensable. Enjoy!
Resources from the call:
Time Off by John Fitch and Max Frenzel
Becoming Supernatural by Dr. Joe Dispenza
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What happens when a client wants the same work tracked in their system, a consultant's app, and your own? Denise brought us this one, and we dug into the friction of living in other people's tools, the case for a single source of truth, and where the line falls between managing your work and reporting on it. Enjoy!
Resources from the call:
Download the podcast here!
How do you keep your digital reference straight when some projects are just you and others involve a whole team? John brought us this one, and we dug into where reference should live, the hard lines between project and general reference, and how to keep everyone in the loop without doing the work twice. Enjoy!
Resources from the call:
Microsoft 365 (OneDrive and SharePoint)
FastTrack Schedule (AEC Software)
Jira and Confluence
Apple Universal Control (the "continuity" trick for sharing a keyboard and mouse between Mac and iPad)
Zapier or IFTTT (for the automation logging completed tasks to a Google Sheet)
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Tools matter. Ever have a part of your workflow be changed, and then all of a sudden things don't go as smoothly as they normally do? The struggle with a change in workflow is real! We've experienced it when our favorite tools shut down, or make some major overhaul changes, or when we change jobs and have to use a different OS.
Resources from the call:
I'm a Mac vs I'm a PC
traveler notebook
OmniFocus
TodoIst
Things
Microsoft Office
Sal Soghoian
Mac Power Users
Parker Quick Gel pens
Bullet Journal
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Today we decided to dive into a bunch of tech tools and discuss what works and doesn't work for us for our workflows.
Resources from the call:
gettingthingsdone.com one-sheeters
Control Your Day by Jim McCullen
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Everyone's favorite topic -- Inbox Zero! In this episode we talk about our inboxes, and what's not an inbox. Also some thoughts on the GTD set up for email with Actions and Waiting For folders. Enjoy!
Resources from the call:
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We all experience friction in our systems from time to time. One way to look at this is as an opportunity to make some improvements to our systems and workflows. In this episode, we talk about what that looks like and some things we've discovered over time... as well as, some tools that might be useful. Enjoy!
Resources from the call:
Pleexy - Evernote & Todoist integration
Download the podcast here!
